My Top Tips for a Stress Free Kids Birthday Party

Planning a kids birthday party can often feel daunting but it really doesn’t have to be a scary thought. Having seen tons of children’s birthday parties in Gateshead and Newcastle, here are my top tips for organising a stress free, fun filled kids party!

Have a chat with your little one to see what they would like –

  • Indoor – soft play, role play, magician, messy play party, craft party for full class
  • Outdoor – Farm visit, picnic, craft party in the garden/park
  • Active – Trampoline park, disco or football
  • Party at home – Build a Bear party, arts & crafts party, jewellery making party

If you are looking for first birthday party ideas, ARTventurers can create a fab Baby ARTy party so you will have plenty of messy memories to look back on in the years to come! Here are some of the childrens party packages we offer.

unicorn children's birthday parties in Gateshead and Newcastle

Book a party venue –

If you don’t want a children’s birthday party in your house, you will need to find a local community centre or church hall that is suitable for your activity and numbers. Newcastle & Gateshead have tons of fab venues to hire for kids parties.  They will vary in price but often the one closest to you and your guests is the best option as it can be tricky transporting your prize birthday cake too far! Your entertainer will be able to help with suggestions on halls to hire. With plenty of party experiences, I can recommend fab venues that are perfect for arty parties throughout the North East.

Remember to ask your entertainer how long you will need the room for. The party might be 2 hrs long, but your entertainer will need time to set up the fabulous fun – it takes me 45 mins to be ready for your guests to arrive plus you will need some time to tidy away and get all the presents into the car! That extra bit of time will make for a stress free party!

If you want to keep the party small and have it at home, no problem ….. ARTventurers have tons of creative party options that aren’t messy. Just pop me a message.

Children’s Party Theme Ideas

Have a chat with your little one to see if they would like a theme for their birthday party? Whether they are into superheroes, mermaids or Harry Potter, having a theme is a great way to tie the party together. From the cake to the plates, to the balloons and party bags, there is no doubt that having a theme makes it much easier for you!

If it is a superhero party, Paw Patrol themed party, LOL Doll, Harry Potter, Moana birthday party or a Jungle theme…..it is handy to let the entertainer know. If you are having an ARTventurers party, we can theme the arty fun to anything your little one loves so just let us know. An art party can be a great activity for all ages and both boys & girls, and themeing it can make it even more special. If you are looking for a children’s birthday party in Gateshead and Newcastle, pop me a message.

Star wars children's birthday parties in Gateshead and Newcastle
minions children's birthday parties in Gateshead and Newcastle
superhero children's birthday parties in Gateshead and Newcastle

Party Invitations 

About a month before the party is the time to get the invites out in the post. If you are having a ARTventurers party, you will get your invites as part of our party package. If you need to find other invites places like The Range or Asda do fab selections. Once you have the invites, make sure you have the following on them –

  • Whose party it is. Your phone number.
  • The date, start and finish times of the party.
  • Venue info
  • An RSVP date so you know how many guests are coming. If you are having an ARTventurers party, you will need to let us know the final numbers about 10 days before hand.
  • Extra details such as messy clothes for the arty party or allergies for the food.

It is useful to keep a list of the invited guests so you can tick them off as they reply.

Children’s Birthday Cake

children's birthday parties in Gateshead and Newcastle

It is often useful to decide early on where you are going to get the all important cake from. There are normally three options

  • Homemade cake (go you!)
  • Supermarket
  • A local cake maker

They will vary massively in price and your theme. If you decide to go down the local cake maker route, it is best to get it organised asap as they are often booked up in advance. Your entertainer will often be able to recommend someone, friends and families often have someone they use or your local social media sites will have plenty of recommendations for you.

Party Decorations

You may want to decorate the room/venue to match your theme. Or have a big balloon with the age of your little one (a fab way of remembering their age when you look back on photos). You can use themed or coloured tableware too, there are tons of options available to tie everything together. It works really well to pop a themed table cloth on the table with the cake.

Kids Party Food

My top tip for children’s party food would be to keep it simple! Over the years, I have seen amazing party spreads more or less ignored by the children (then eaten by the adults!). Keep it simple for them and for yourselves. Cardboard lunch boxes are brilliant as you can fill them before the party and they are much easier to transport than plates of food. My top tips for kids party food is –

  • A simple ham / cheese / jam / chocolate spread sandwich (remember any allergies)
  • Packet of kids crisps
  • Box of raisins
  • A mini sausage roll wrapped in cling film
  • Chocolate mini roll or a freddo
  • Little bottle of water / juice so no pouring out drinks
  • A napkin in the lunch box so no need for plates

For older children, hot dogs are also super popular and really easy to prepare with a slow cooker or using the facilities in your venue.

Having some cans of pop handy for the parents is always popular. I’m never a great fan of teas and coffees at parties as there is always the risk of burns so I would stick to cold drinks. As the entertainer at parties, it is always lovely to be offered a cold drink. It can be hard work entertaining your cherubs, so a drink is always very much appreciated.

Party Favours/Bags

children's birthday parties in Gateshead and Newcastle

Now personally I am not a massive fan of party favours as I’ve seen far too much plastic go in the bin over the years. If you are having an ARTventurers party, themed party bags are part of the package so one less thing to think about (and the children take all their amazing creations home too so they certainly aren’t thinking about a plastic toy.)

My suggestions for party favours would be –

  • A pack of bubbles
  • A book (you can get cheap books from Boyes / Poundland / The Book People)
  • A sticker book
  • Something for a charity like a Red Nose or Pudsey Ears so you know your money is helping someone else too.
  • I’ve even seen hula hoops given out as a party favour and they went down a storm!

It is always lovely to see the birthday boy or girl saying goodbye to their friends at the end of their party and saying thank you for coming too. It is such a lovely way to end a fun birthday party.

Useful things to remember on the day of the party

  • Key for the venue
  • Cake
  • Candles
  • Matches or a lighter
  • Sellotape or blue tac
  • Scissors
  • Big knife for cutting the cake
  • Extra napkins for the cake
  • Money for the room hire/entertainer
  • Camera for the all important photos
  • Bin Bag

Hopefully these top tips for a stress free birthday party will be helpful but remember your party entertainer has tons of experience so don’t be afraid to ask them for advice. They will be the expert on the day so should take charge to ease any stress! If you want to know how I can help with a children’s birthday party in Gateshead and Newcastle, pop me a message to 07768373006 or emily@artventurers.co.uk

Most of all, your children’s birthday party should be fun for your little one and you too. Delegate jobs to friends & family so you can be there in the party and not stuck cutting cake. Enjoy the day!

Emily xx

children's birthday parties in Gateshead and Newcastle

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